Trade & Transport Industry Development Fund LTD
ABN 37 155 126 266
trading as ITDF PO Box 1185, Ashfield NSW 1800
A statement about privacy and collection of personal information
Australian International Trade & Transport Industry Development
Fund Ltd ACN 155 126 266 (AITTIDF) aims to protect the
privacy of the personal information we collect and hold while carrying
out AITTIDF’s business activities.
AITTIDF is bound by the National Privacy Principles (Principles)
in the Privacy Act 1988 (Cth) (Act).
This statement explains:
• what types of personal information we might collect
• how we aim to use personal information
• when we will disclose personal information to others
• how we manage and secure personal information, and
• how you can access personal information that we hold about you.
This statement does not form part of any contract.
From time to time, we may review and update this statement – for
example, to reflect changes to the law, technology or our company.
What types of personal information do we collect?
AITTIDF aims only to collect ‘personal information’ (as defined
under the Act) that is necessary for its activities. The types of
personal information that we collect will depend on the nature of the
interaction between you and AITTIDF, and where and how we
collect the information.
Most commonly, the information collected from you may include your
name, address/es, email address/es, telephone and fax number/s, family
details (including spouse/dependents) and other contact details and
also information about your use of AITTIDF’s services or
AITTIDF’s clients’ services.
Some of the information we collect is ‘sensitive information’ (as
defined under the Act), including information about your racial or
ethnic origin membership of political bodies, religions, trade unions
or other professional or trade association, sexual preferences,
criminal record and health information. The Act requires us only to
collect sensitive information from you where this is consented to by
you, or if the collection is required by law, and only to share
sensitive information if AITTIDF has a belief that its use
and/or disclosure is necessary to prevent threats to health, life or
safety of any individual.
If you decide to provide ACP with sensitive information, it is
AITTIDF's policy that this information will be used and disclosed
only for the purpose for which it was provided or a directly related
secondary purpose, unless you agree otherwise or use or disclosure of
this information is allowed by law.
How do we collect your personal information?
We collect most of your personal information directly from you, for
example when you send us correspondence by email or in writing, or
deal with us over the telephone or in person, make a donation, or make
an application for a grant from us.
Sometimes, someone else may provide us with personal information about
you, with or without your direct involvement. For example, we might
collect your personal information from:
• another organisation or alliance you are a member of
• your representative (such as a travel agent or legal advisor)
• publicly available sources of information (such as telephone
• commercially available mailing and marketing lists.
How do we use your personal information?
In most cases, if we ask you to provide information about yourself it
is because we need that information for the purpose it was collected
and according to AITTIDF's needs in the pursuit of the
objectives of AITTIDF or in the event that a grant is awarded to you
by us, for the purpose of making or paying grant to you. For example,
we may use your personal information to:
• assess your eligibility for an AITTIDF grant;
• provide ongoing support or help manage our relationship with you,
for example if you have a query about these;
• communicate with you;
• provide information about other services that we believe would
interest you (which you can tell us not to do at any time);
• help us run our organisation, for example to improve our services or
our security, train staff or undertake marketing activities, and
• comply with legal obligations.
When will we disclose your personal information to others?
AITTIDF aims to confine its disclosure of personal information
to the primary purpose for which it has been collected, or for a
related purpose. This means AITTIDF will usually only disclose
personal information in order to fulfil its business, educational,
social, and administrative functions, including when disclosure is
necessary to complete a transaction on your behalf; provide you with a
service or activity you have requested; help us with the running of
our organisation; or for security reasons.
We may also disclose your personal information outside the AITTIDF
for the purpose for which the information was collected, for or a
related purpose – for example when disclosure is necessary to complete
a transaction on your behalf, provide you with a product, service or
activity you have requested, help us with the running of our
organisation, or for security reasons.
We may provide your personal information to:
• companies related to AITTIDF;
• outsourced service providers who perform functions on our behalf,
such as organisations providing security services, conducting market
research, providing email and mail handling services;
• authorised agents and representatives of AITTIDF who sell products
or provide services on our behalf;
• sponsors of events or initiatives;
• anyone authorised by you to receive your personal information (your
consent may be express or implied and can be withdrawn at any time);
• an actual or prospective purchaser in the event we sell part of our
• anyone we are required by law to disclose it to, and
• anyone who requires your personal information for the purposes of:
- assessing your application for a AITTIDF Grant;
- making or paying a AITTIDF Grant to you if you
have been successfully awarded one.
We generally require third parties only to use your personal
information for the specific purpose for which it was given and to
protect the privacy and confidentiality of your personal information.
You consent to us disclosing your personal information to third
parties (who may in turn provide your information to other third
parties) for marketing purposes. You can withdraw your consent at any
time by informing us that you withdraw that consent.
To the extent that our website contains links to sites operated by
third parties, including other organisations, those linked websites
are not controlled by us and we are not responsible for the privacy
practices of the site operators. Before you disclose your personal
information to any linked websites, we advise you to examine their
privacy policies and terms and conditions of use.
How we manage and secure personal information
AITTIDF has appointed a Secretary to oversee AITTIDF's
management of personal information in accordance with this policy and
We have security systems in place to protect your personal information
and have directed our staff and advisors and other contractors that
personal information must be dealt with in accordance with this
Updating personal information that we hold about you
AITTIDF aims to ensure that the personal information it holds
is accurate, complete and up‐to‐date. AITTIDF encourages you to
contact it as soon as possible in order to update any personal
information it holds about you. AITTIDF's contact details are
set out below.
The Principles require AITTIDF to not store personal
information longer than necessary. Where AITTIDF no longer
requires any personal information that it holds, that personal
information will be destroyed or AITTIDF will remove from it
any details that will identify individuals.
How you can access personal information that we hold about you
Under the Act, you have the right to obtain access to any personal
information which AITTIDF holds about you and to advise
AITTIDF of any perceived inaccuracy. There are some exceptions to
this right set out in the Act.
To make a request to access any information AITTIDF holds about
you, please contact AITTIDF in writing as set out below.
AITTIDF will require you to verify your identity and specify what
information you require. AITTIDF may charge a fee to cover the
cost of verifying your application and locating, retrieving, reviewing
and copying any material requested. If the information sought is
extensive, AITTIDF will advise of the likely cost in advance
and can help to refine your request if required.
In some circumstances, the Act entitles AITTIDF to deny access,
for example if providing access would impact unreasonably on the
privacy of others or prejudice negotiations in which we are involved.
If we do refuse access, we are required to let you know the reasons
for our refusal.
How to contact AITTIDF
If you would like to make an access request or wish to provide
feedback about this policy, please contact AITTIDF by:
writing to AITTIDF
Secretary at AITTIDF,
PO Box 1185, Ashfield, NSW 1800 or
via email to firstname.lastname@example.org